Outdoor Wedding Checklist

Are you planning on having an outdoor or backyard wedding? Then it’s time to get your outdoor wedding checklist ready! Keep reading to make sure you’ve considered these basic outdoor wedding needs. 

outdoor wedding checklist - lighting



Do yourself a favor and don’t rely on nice weather the day of your special event. Plan on seating your guests and possibly your food under a tent. Even if it does turn out to be a gorgeous day you and your guests will thankful for the shade. Click here to read our article for help on how to choose a tent for your outdoor wedding, or head right over to our tent section.


quebbie dj in a box rental NYEntertainment

Whether you’re hiring a DJ, band, performer, or taking care of the music yourself make sure you have all the audio and visual equipment that you may need. DJ’s often bring their own audio and visual equipment but it’s a good idea to find out exactly what they will bring in case you would like to rent extra lighting or speakers. If you are interested in providing your own music check out Quebbie the “DJ in a Box”. Last but not least, don’t forget the dance floor! It can be very hard to “cut a rug” in a grassy field. 


catering equipment rentals in ny




Now is your chance to feel like royalty and test some dishes from your local caterers. You might already have a favorite restaurant in mind that you would like to cater your event. Speak to your caterer or restaurant to find out what equipment you may need to rent for cooking and service.





Although it’s not required to have a bar or alcoholic drinks at your wedding, chances are you are going to want one. You can easily transform a table into a bar using a skirt or just rent a bar. If you are hiring a beverage table for outdoor weddingcaterer they can help you with bar necessities and other items like glasses and water pitchers. If you’re trying to figure things out yourself then check out this Wedding Alcohol Calculator to get an idea of how much alcohol you should be prepared to serve. Give us a call and we would be more than happy to help you pick out the appropriate glassware. 




Such a basic need can sometimes be overlooked. If you’re planning a backyard wedding, think about how many guests you will have and how many restrooms are already accessible (if any). It might be necessary to rent a portable restroom but before you start thinking “porta-potties” you should take a look at Luxury Portable Restroom Trailers. It’s like bringing the hotel bathroom out on the lawn!

luxury portable restroom trailer rentals for outdoor wedding ny



It’s easier than you think to create a controlled environment for an outdoor wedding. If your event is taking place under a tent all you need to do is add tent walls and you now have the ability to create a comfortable party space whether it’s January or August. Even if you aren’t having a tent wedding a couple fans or patio heaters could help keep your guests comfortable. 



Most likely your wedding celebration will continue into the long hours of the night. Make sure that your entire event space is lit appropriately. The right lighting can really help transform any space into the picture perfect venue. Low lighting in the dining area is fine but don’t make your guests walk to the restroom in the dark. 

outdoor wedding tent lighting


Get Your Own Custom Outdoor Wedding Checklist

For more suggestions on how to start planning your DIY backyard wedding fill out our questionnaire to get a personalized checklist. We look forward to hearing from you! 845-226-2447

Categories: Uncategorized